Add one or more users to a data room

1. Open the data room to which you want to add users. You must be a room administrator in this room.
2. Click the ‍ button to the right of the path navigation bar and then click Permissions in the menu.
3. Click Authorize User in the right sidebar.
4. The Authorize User dialog box appears.
5. Select the desired permission level for the new room users from the three defaults:
   
   · Edit (default): Users are allowed to create, modify, and delete files and folders in the data room, create, subsequently edit, and delete shares and file requests (including shares and file requests of other users to items in the data room), and restore deleted items from the recycle bin.
   · Read only: Users are allowed to read (preview, open, download) but not modify existing files. However, they are allowed to add comments to files. They are not allowed to upload new files to the room. They are allowed to create, subsequently edit, and delete shares for existing files and folders in the room.
   · Room administrator: Users have all permissions in the data room for files, folders and the trash. They also have the special permissions of room administrators - these are: Adding and removing users and groups from the data room, changing existing user permissions in the data room, settings for Recycle Bin, default classification and default expiration period for files in the data room, deleting any file comments. Also: creating, renaming and deleting rooms below the dataroom and setting any storage space limit for these subspaces.

   Caution with the authorization of a user as room administrator: If you add a new user as a room administrator, this user can appoint further room administrators in the future and remove existing room administrators (i.e. including you as the previous room administrator) from the room at any time. So choose the "room administrator" permission carefully and only give this permission to selected people.

   If you want to set special permissions that differ from the three defaults Edit, Read, and Room Administrator, you can do this after adding the users to the data room.
   Example: The users should have all permissions of the Edit level, but not the permission for file requests.
   In this case, to add users, first select the default Read permission level, as it is the most restrictive.

6. Select the desired users you want to add to the data room with the permission level selected above. If you type part of the username you are looking for in the Select user field, the matching users will be displayed for selection - just click the desired user to select it. Repeat this for all other desired users to be added to the data room.
7. Click the Authorize button. The selected users are added to the data room with the selected permission level and can use it from now on.
   Users are automatically notified immediately notified by e-mail, that they have gained access to the data room (unless they have deactivated this notification disabled).

• If a user has access to a data room, he does not automatically have access to subordinate data rooms of this data room. Access rights must be assigned separately for subordinate data rooms, unless the room administrator of the subordinate data room has activated the setting Take over access rights from parent data room for this data room.
• If a user is also authorized to access the data room via a group membership, the user in the data room also receives the authorizations of the group in addition to the authorizations explicitly assigned to him.

• Quickly add users to multiple data rooms
  If you want to add a user to multiple data rooms, DRACOON provides a convenient way to do this so that you do not have to perform the authorization separately for each desired data room.
  Add users to multiple data rooms
• Authorization of groups instead of individual users
  If you have many users and a data room is to be used by multiple users, it may be advisable to group users together and then assign data room permissions to entire groups instead of authorizing each user individually to the same data room.
  Add groups to a data room