This article describes how you can upload and save files and folders to DRACOON with the DRACOON Web App.
Topics of this article
Who is allowed to upload to DRACOON?
The upload permission is linked to the respective data room to which uploads are to be made. Users need the Create files and folders permission in the relevant data room to be able to upload to it. This permission is included in the Edit set of permissions.
Upload files to DRACOON
Option 1: Upload files using the "Upload files" command
- Open the data room or DRACOON folder to which you want to upload files.
- Click the Upload button in the upper right corner and then Upload file.
- Select the files from your hard disk that you want to upload.
You can select multiple files by holding down the Ctrl or Shift key while selecting files.
Option 2: Upload files via drag & drop
- Select the files you want to upload in File Explorer (Windows) or the Finder (Mac), and drag them to the desired data room/folder in the DRACOON Web App.
Upload folders to DRACOON
You can upload an entire folder with its subfolders to DRACOON. The existing structure of the subfolders will be transferred to DRACOON.
Option 1: Upload folder by using the "Upload folder" command
- Open the data room or DRACOON folder to which you want to upload the folder.
- Click the Upload button in the upper right corner and then Upload folder.
- Select the folder from your hard drive that you want to upload.
Option 2: Upload folder via drag & drop
- Select the folder you want to upload in File Explorer (Windows) or the Finder (Mac) and drag it to the desired data room/folder in the DRACOON Web App.
Upload Status window
During the upload, a small status window is displayed at the bottom right, where you can track the progress of the upload at any time.
- The Upload Status window always remains visible during the upload, even if you continue working with the web app in the foreground.
- You can hide the upload status window by clicking > in the upper right corner.
- To get detailed information about your uploads, click Display details. You will then be taken to the upload history (see next section).
Upload history: Control and manage uploads
In the upload history, you can view details of all ongoing and completed uploads, resolve upload conflicts if necessary, and process uploaded files immediately.
- To access the upload history, in the left sidepane, click Uploads.
The upload history is divided into two lists: Current uploads and Finished.
"Current uploads": List of current and pending uploads
The Current uploads list displays the files that are currently being uploaded and shows the respective upload progress. Up to 3 files are uploaded at the same time. Other files whose upload is still pending are queued and automatically started after another upload has been completed.
If necessary, you can cancel the upload of a file by pointing to the relevant entry and then clicking one of the two buttons to the right of the progress bar:
- The first button ( ) can be used to cancel an upload, leaving it in the Current uploads list and restarting it later. This is useful, for example, if a very large running upload is to be put on hold.
- With the second button ( ) an upload is permanently discarded and removed from the Current uploads list.
Detecting failed uploads
If an upload fails (e.g. due to an interrupted Internet connection), the upload remains in the Current uploads list, and the progress status changes to "Upload failure".
This allows you to reliably detect failed uploads, even if you were not sitting in front of the screen during the interruption, for example.
Restarting aborted or failed uploads
You can retrigger an upload that was interrupted by clicking a button or failed by pointing to the entry in question and clicking the restart button:
"Finished": List of successfully completed uploads
The Finished section shows the list of completed uploads. Here, you can check out successful uploads at any time and further process the completed uploads in DRACOON.
You can jump directly to the location of an uploaded file from the list by pointing to the relevant entry and then clicking the Show button.
Set expiration date, classification, and description after uploading
Often, after the upload, an expiration date, the classification, or a description should be specified for the uploaded file right away. To simplify this, this can be made directly from the "Completed" list. To do this, simply click the desired file, and the corresponding fields will be displayed on the right for filling out.
Additional notes on uploading
- If the room administrator has set a default classification for the data room that is being uploaded to, all of your uploaded files will automatically get that classification (e.g. "confidential"). If necessary, you can assign a different classification for certain files after uploading, e.g. under Uploads > Finished (see the section "Set expiration date, classification, and description after uploading").
- If the room administrator has set a mandatory default expiration period for files for the data room you are uploading to, all your uploaded files will have a corresponding expiration date that cannot be removed or extended.
- The available storage space for a data room may have been limited by an administrator, so that there is not enough space available for the files to be uploaded. DRACOON displays a corresponding message in case.
- The upload happens completely in the background, so you can continue working with the web app in the foreground and e.g. open files while uploading in the background.
- It is also possible for external persons who do not have a DRACOON user account to upload files to a data room or folder. For this purpose, you can create a so-called file request for the room or folder and forward the file request link to the desired external person.