This article describes how to list all currently existing shares and file requests and how to search and filter them, if desired, to locate specific shares or file requests for reuse.
Show list of all existing shares and file requests
- Click on Shares or File Requests in the left sidebar.
- All existing shares or file requests that you have created are displayed in a list.
By default, only your own shares or file requests (that you have created yourself) are displayed. To display all shares or file requests (i.e. also those created by other users - of course only from data rooms to which you have access rights), click My Shares or My File Requests above the list, and then select All Shares or All File Requests.
Search and filter list of all existing shares and file requests
WIf there are many shares or file requests and you want to find a desired one, you can narrow the list of shares or file requests specifically by searching and filtering.
Wf you know the part of a name (the label) of the share or file request you are looking for, enter it in the Search share or Search file request field to narrow down the list of shares or file requests accordingly. You can also enter a part of the file/folder/room name the share or file request refers to.
- Filter by date
To narrow the list of shares or file requests by creation date, select the desired value in the Creation date field. You can also click Custom to specify a start and end date - then only shares or file requests created in the specified period will be listed.
Actions for existing shares and file requests
When you have located the desired share or file request, you can, for example:
- Show information about the share or file request, e.g. the number of downloads/uploads so far or an internal note for the release/file request,
- copy the existing share/file request link or send it by e-mail,
- Change settings of the share that already exists or the Change file request settings – e.g. the expiration date,
- activate or deactivate the notification for the release or enable or disable the file request notification.
- or delete the share or file request if it is no longer needed. To do this, highlight the desired share or file request in the list and click Delete in the right sidebar..
When deleting a share or file request, only the share or file request itself is deleted - the element to which the share or file request referred (e.g. file, folder, data room) is retained in DRACOON.
You can also highlight multiple shares or file requests and then delete them in one step.
Whe may list and reuse/edit/delete existing shares and file requests?
Users need the Manage shares or Manage file requests permission in the data room to which the share or file request refers in order to be able to list, subsequently edit, or delete the respective share or file request. This permission is contained in the permission grouping Edit.