Topics of this article
- About synchronization
- Synchronization status icons
- Save data spaces, folders or files to your Mac's hard drive
- Pause sync and resume later
- View sync history
- Limitation of storage space and storage duration for offline files of on-demand synchronization.
- Add or edit dataspaces, folders or files in offline mode
- Disable synchronization
With DRACOON for Mac with Sync function you can access selected data rooms, folders or files anytime and anywhere, even if you don't have internet connection at the moment. To do this, you only need to make the data room, folder or file available offline on your Mac in advance.
These advantages are offered by DRACOON for Mac with Sync function:
- You can save certain data spaces, folders or files offline to your Mac's hard drive and thus work with them at any time.
- If you make changes to data rooms, folders or files stored offline, these are automatically synchronized with your DRACOON as soon as you are back online.
- The different icons show you at first glance what status the data rooms, folders or files have.
- The Sync function ensures that your data rooms, folders or files are always up to date on all devices.
Synchronization status icons
Current: A copy of the file was automatically created on the hard disk of your Mac. A copy is automatically saved when you open a file, for example, or when you open an image file that generates a preview image.d.
Synchronized: The file has been explicitly selected for synchronization by you using the Make Offline Available command, successfully synchronized, and is now stored on your Mac's hard drive. You can open and edit the file directly with the applications on your Mac, even if you are not connected to your DRACOON. As soon as you connect again, the content will be synchronized and saved in DRACOON.
Only available online: The file is not stored on the hard disk of your Mac. You can open the file only if you are connected to your DRACOON.
Currently being synchronized: The file is currently synchronized with your DRACOON.
Error during synchronization: When an error occurred when updating the file.
Guide to solving synchronization problems
Will not synchronize:The file is only temporarily stored on the hard disk of your Mac and is not synchronized with your DRACOON.
Save data spaces, folders or files to your Mac's hard drive
If you want to save a data room, folder, or file offline to your Mac's hard drive, follow these steps:
- Right-click on the data room, folder or file.
- Then select DRACOON > Make available offline.
If the file is in an encrypted data room, a query for the decryption password appears before the download. Enter your decryption password and confirm the entry with Continue.
Pause sync and resume later
If you click on the DRACOON icon in the menu bar, you can pause the synchronization at any time and resume it at a later time.
If you pause synchronization, changes you make to data rooms, folders or files will not be synchronized with the DRACOON Web App or DRACOON for Mac.
View sync history
The sync history records the last events of the synchronization. You can check the sync history at any time to see what files were last synced and whether they were changes on your Mac that were uploaded to DRACOON or changes in DRACOON that were downloaded to your Mac. You can also track the respective time.
- Click on the DRACOON icon in the menu bar.
- The DRACOON menu opens. Point with the mouse to the top menu item (which shows the sync status).
- A submenu with the sync history opens.
Limitation of storage space and storage duration for offline files of on-demand synchronization.
Offline files that are automatically downloaded by on-demand synchronization can take up significant disk space over time. This can be especially problematic on Macs with smaller SSD drives.
Starting from version 4.12 of DRACOON for Mac therefore both the storage duration and the maximum available storage space for offline files of the on-demand synchronization can be limited.
By default, the maximum storage period (retention time) for unused offline files is 30 days, and the storage space ("cache") for offline files is limited to 5 GB.
If the set maximum size of the cache is exceeded by newly added offline files, the oldest offline files that have not been opened for the longest time are automatically deleted from the cache, and space on your hard disk is freed accordingly.
- Click on the DRACOON icon in the menu bar and then on Settings.
- Click the Sync tab.
- To set the maximum storage period (retention time) for offline on-demand synchronization files, select the number of days below the Delete files when not open after check box.
To set the maximum space that should be available per bookmark (DRACOON drive) for offline files of the on-demand synchronization on the hard disk, select the desired value below the Limit size to check box.
The limits apply only to files downloaded to your Mac as part of on-demand synchronization. Files that you specifically want to keep available offline (using the Make Available Offline command) are not affected.
Add or edit dataspaces, folders or files in offline mode
When you make changes to data rooms, folders or files available offline or, for example, store new files in DRACOON, they are updated and uploaded in real time as soon as you are connected to the Internet again. With the DRACOON for Mac with Sync function, it is possible for you to always view and work with the latest version on all your devices as well as online.
Delete offline available dataspaces, folders or files from your Mac's hard drive
If you want to delete offline data spaces, folders, or files from your Mac's hard drive for storage space reasons, follow these steps:
- Right-click on the data room, folder or file.
- Then select DRACOON > Cancel Offline Availability from the menu.
All offline copies of the files in the room or folder are thereby deleted from your hard disk. The files get the gray cloud symbol again afterwards, because they are stored only in DRACOON.
If you want to disable the Sync function, proceed as follows:
- Click on the DRACOON icon in the menu bar and select Settings.
- Then click on the Sync tab.
- Change the sync settings to Online.