Your data rooms

Tap ☰ and then on All Files (if the ☰ button is not visible, swipe inwards from the left edge of the screen):

You will then see a list of all the data rooms that you are allowed to access:

Data rooms in which client-side encryption is active are marked with a lock (in the above example, the "Human Resources" room).

Work with files

Upload file with the DRACOON for Android app (save in DRACOON)

How to upload a file to DRACOON:

1. Move to the location in the dataspace/folder hierarchy where you want to add the file. (To do this, tap subordinate items in sequence until you reach the desired location in the hierarchy).
2. Tap the plus button .
3. Tap Upload File and tap the desired file to upload it.

In the file selection on the top left, tap on☰ and You can access the entire file system of your Android device as well as file inventories of other installed apps and cloud services for file selection:

Alternative:
Tap Upload Photo and tap the photo you want to upload.
or
Tap Upload Video and tap the video you want to upload.
or
Tap Take photo, and take a photo with the camera to upload it.

If you have multiple photo or video apps installed, the first time you use Upload Photo or Upload Video, you may be asked which of the apps you want to use for photo or video selection.

During the upload, the message File is being uploaded... is displayed at the bottom of the app window. is displayed. This lets you know if the upload has already completed. Uploading takes place in the background - so you can continue working with the app while uploading.

S

ou can also track ongoing uploads in the Notification Center of your Android device. In addition to a progress bar, you will also find a cancel command there, which can be used to cancel a running upload if necessary. (Depending on the device manufacturer, the notification must first be fully expanded for this).

Files, photos and videos, which you upload in DRACOON, receive by default the classification (e.g. "Confidential"), which is set as standard for the target data space.

Upload file from another app using the "Share" command

You can also upload a file to DRACOON from any Android app that supports Android's share interface. The DRACOON app does not need to be active to do this.

How to upload a file to DRACOON from any Android app:

1. Open the file to be uploaded in the desired app or select it (depending on the app).
2. Invoke the Share command in the app you are using.

3. A list of apps (and recently used contacts, if any) is displayed through which the file can be shared. Select the DRACOON app from the list. You may need to swipe down to make the DRACOON app visible in the list.

   From Android 7 you can set that the DRACOON app is always displayed at the beginning of the share list. To do this, tap the DRACOON icon for a few seconds and then tap Select. If you have prioritized several apps in this way, they will be sorted alphabetically.
4. The DRACOON app becomes active and displays a list of your data rooms and folders. Tap on the room or folder where you want to upload the file. Then tap on the large round tick button at the bottom right.
5. The file will be uploaded to DRACOON.

Scan documents and upload as PDF file

Subject: DRACOON for Android 6.6 or higher

1. If you want to scan a paper document and upload it as a PDF file to DRACOON, switch to the respective data room or folder and tap the plus button in the bottom right corner .
2. Tap Scan Document in the menu.
3. If you have not yet allowed the DRACOON app to take pictures, you will now be asked to grant permission.
4. Focus on the desired document with the camera until it is automatically outlined in white and thus recognized as a scan object. If necessary, change the position of the smartphone/tablet or move it back until the entire document is outlined and thus recognized as the desired scan object.
5. Press the round camera shutter button at the bottom of the screen.
6. If the scan is unsuccessful, tap ‍ at the bottom left to discard the scan and try again.
7. Otherwise, if necessary, you can still manually crop the scanned image precisely by dragging the corner points to the desired positions.
8. Tap ‍ at the bottom right if the scan meets your requirements and you want to accept it.
9. A straightened preview of the scan is displayed.
   The buttons below (outlined in red in the figure above) allow you to edit the scan as follows, if desired: switch between black and white and color, change contrast and brightness, and rotate.
   Make the desired changes and finally tap the check mark at the bottom right.
10. If you want to scan more document pages, tap the plus button at the bottom right and repeat steps 4-9.
    Otherwise, tap ‍ in the upper right corner (outlined in red in the figure) when you have scanned all the pages you want.
11. Enter a file name for the PDF file. DRACOON for Android automatically suggests date and time as file name. Change this if necessary or replace it with your own.
12. Tap Create. All scanned pages will be saved bundled into a single PDF file under the specified file name and uploaded to DRACOON.

Open file and make it available offline

How to open a file from DRACOON :

• Tap on a file (e.g. on the file name or the file icon).

The file is downloaded to your device and stored in the cache of DRACOON for Android, so that it would be available from now on offline (without Internet connection) on the device, such as in flight mode. So if you open the file later again by tapping in the DRACOON app, it will not be downloaded again, but opened immediately.

• Even if an open file is available offline on the device in the future by storing it in the cache, you had better use the special Offline-Feature,if you want to be guaranteed to have a file available offline on the device. The offline feature also has the advantage that updates to the file are automatically downloaded to the device, so you always have the latest version there.
• To find out how much of your device's memory is occupied by previously opened files (i.e. the cache), tap ☰ and then Settings. Under Current cache size you can see how much memory is occupied by the files. With Clear Cache you can delete all previously opened files from your device if space is needed (they will of course still be stored in DRACOON itself), which will cause them to be downloaded again when you tap on them later.
• When opening files from encrypted data spaces, the decryption password must first be specified before the file can be opened.
  If this has not yet been done, the following note is displayed above the file list:
  
  Tap Specify and enter your decryption password. The decryption password must be entered only once as long as the DRACOON app remains open.
• Selecting the target app: A file is always opened with the default app associated with the file type on your device when you tap the file name. If a default app is not yet set for the file type on your device, you will be asked again for each file which app you want to use to open the file. You can display this question for the app with which the file should be opened at any time if required (i.e. even if a default app has already been defined) by using the Open with command. To do this, tap ⋮ to the right of the file you want to open and then tap Open with:
  

Open file from another app

You can access your DRACOON data from any Android app without having to start and open the DRACOON app first.
The only prerequisite is that the desired app supports the standard document access model of Android ("Storage Access Framework") - the DRACOON app integrates into this model..

For example, you can open a Word document that is in your DRACOON directly from the Microsoft Word app:

1. Launch the Word app from Microsoft.
2. Tap Browse.

3. In the Open From menu, tap DRACOON:

   The appearance of this selection window depends on your device manufacturer or Android version and may therefore differ from the example above.

4. The content of your DRACOON is listed. Tap on the Word document you want to open (if necessary, tap on data rooms or folders beforehand until you have reached the location where the desired Word document is stored).

The Word document is downloaded from your DRACOON, opened in the Word app and can be edited there. Afterwards it can be uploaded again to the DRACOON with the command Save as in the Word-App.

Save file as (save to device)

You can download a file located in DRACOON as a copy to your Android device and save it there in any folder on the internal device memory or SD card.

To save a file that is in your DRACOON to a specific folder on your Android device:

1. Tap ⋮ to the right of the file you want to save:
2. Tap Save As:
3. Select the folder on your device where you want to save the file. You can select a folder that is either in the internal device memory or on an SD card inserted in the device (if the device supports SD cards).
4. Tap Save.

Keep file ready offline

If you want to keep a file from DRACOON in the latest version on the device offline to be able to access it at any time even without an Internet connection, you can use the offline function of DRACOON for Android. The selected file is then downloaded to your device and kept there always up to date.

To enable keeping a file that is in your DRACOON offline on your Android device:

1. Tap ⋮ to the right of the desired file.
2. Tap Make available offline.
3. A download arrow icon is displayed below the file, symbolizing that the file will be automatically downloaded offline to your device shortly.

4. By default, DRACOON for Android performs a download pass every 15 minutes (when the app is in the foreground) for all pending files selected as offline. So after 15 minutes at the latest, the file selected as offline will be automatically downloaded to your device and will be available offline after that. After the download is complete, an offline icon is displayed next to the file instead of the download arrow.

   Initiate immediate offline download of the file: If you don't want to wait up to 15 minutes for the file to be downloaded offline automatically, you can also manually initiate the immediate offline download of the file selected as offline by tapping the file.

By default, offline files are downloaded to the device only on the Wi-Fi network. If you want the offline files to be downloaded over the cellular network as well (the file download can load your mobile data volume), tap ☰ in the upper left corner and then Settings (if the ☰ button is not visible, swipe inwards from the left edge of the screen). Then, in the Files available offline section, select the Update files via mobile check box.

Show list of offline files

To view the list of those files for which you have enabled offline access:

1. Tap ☰ in the upper left corner, and then tap Offline (if the ☰ button is not visible, swipe inward from the left edge of the screen).
2. You will see a list of all files for which you have enabled offline access. You can open one of the offline files by tapping on it at any time - even without Internet access.

Determine DRACOON location of an offline file: If you want to find out in which data space or folder in DRACOON one of the offline files is located, tap ⋮ to the right of the desired file and then tap the info icon in the top right of the menu. Now the location of the file in DRACOON is displayed in the Path line.

Updating an offline file with the latest available file version

• When DRACOON for Android detects that there is an updated version of an offline file in DRACOON (in the cloud) on the device, a lightning bolt icon is displayed with the file with the message Update required.
• The outdated file on the device is automatically replaced with the latest version from DRACOON during the next download run (every 15 minutes by default, when the app is in the foreground).
• If you do not want to wait until the next download run and want to initiate the immediate update of the offline file with the latest version from DRACOON, tap ⋮ to the right of the desired file and then tap Update Offline Access.

By default, offline files are updated only on the Wi-Fi. If you want offline files to be updated over the cellular network as well (file download can put a strain on your mobile data volume), tap ☰ in the upper left corner and then Settings (if the ☰ button is not visible, swipe inward from the left edge of the screen). Then, in the Files available offline section, select the Update files via mobile check box.

Remove a file from offline storage and free up occupied space on the device

If you need a file, which you had held ready offline on your device, no longer offline, you can cancel the offline holding of the file. The offline copy of the file is deleted by it from the device (in DRACOON the file remains of course) and the storage place occupied by it is released:

1. Tap ⋮ to the right of the desired file.
2. Tap Remove Offline Access.

Determine occupied space of all offline files

How to determine how much space on your device is occupied by offline files from DRACOON by Android:

1. Tap ☰ in the upper left corner, and then tap Settings (if the ☰ button is not visible, swipe inward from the left edge of the screen).
2. In the settings, in the section Offline available files under Used space, you can see how much space on your device is occupied by offline files from DRACOON from Android.

Set update interval for offline files

By default DRACOON for Android downloads every 15 minutes not yet existing or outdated versions of files to your device for which you have enabled offline access (provided that the app is in the foreground). If you want the download to be performed less frequently (e.g. to save battery), you can change the update interval:

1. Tap ☰ in the upper left corner, and then tap Settings (if the ☰ button is not visible, swipe inward from the left edge of the screen).
2. In the Offline Available Files section of Settings, tap Activation Interval to set the desired interval for offline file downloads (from 15 minutes to 24 hours).

Rename file

To rename a file, proceed as follows:

1. Tippen Sie auf ⋮ rechts von der umzubenennenden Datei:
2. Tap Rename:
3. Change the previous name of the file and tap OK.

Copy/move file(s)

To copy or move a file, proceed as follows:

1. Tap ⋮ to the right of the file you want to copy/move:
2. Tap Copy or Move.
3. Select the destination data space or destination folder to which you want to copy or move the file(s). The color of the title bar changes to indicate that you are currently selecting a destination:
4. Tap the round button at the bottom right to start copying or moving. As long as the button is still gray and not colored, you are in a place where copying or moving is not possible. In this case, switch to another data room or folder.

To copy or move multiple files, proceed as follows:

1. Press for about 2 seconds on a file to be copied or moved.
2. Tap all the other files you want to copy or move. All selected files will be displayed with a different background color and the number in the upper left corner of the title bar will show the number of selected files.
3. In the toolbar at the top, tap Copy (shown here with a red border on the left) or Move (shown here with a red border on the right):
4. Select the destination data space or folder to which you want to copy or move the file(s). (The color of the title bar changes to indicate that you are currently selecting a destination).
5. Tap the round button at the bottom right to start copying or moving. As long as the button is still gray and not colored, you are at a point where copying or moving is not possible. In this case, switch to another data room or folder.

Delete file(s)

To delete a file from DRACOON, proceed as follows:

1. Tap ⋮ to the right of the file you want to delete:
2. Tap Delete:
3. Confirm the security prompt with OK.

To delete multiple files from DRACOON, proceed as follows:

1. Press a file to be deleted for about 2 seconds.
2. Tap on all the other files you want to delete. All selected files are displayed with a different background color, and the number in the upper left corner of the title bar shows the number of selected files.
3. Tap the Trash icon in the toolbar at the top:
4. Confirm the security prompt with OK.

Share files, folders and data spaces

You can make individual files, folders or entire data rooms of your DRACOON available to other people. The people receive a link from you, under which they can download the content you have shared or also view it directly (in the case of shared images and videos). In this way you can share your cloud data with other people in a controlled and comfortable way..

This is how you share content from your DRACOON:

1. Tap ⋮ to the right of the item you want to share:
2. Tap:
3. FThe settings for the share are displayed and you can change them if necessary.:
   For example, to set an expiration date for sharing, tap Expiration Date, and then select the desired date.
   To remove a set setting, click the X to the right of the corresponding setting.
   If you want to set additional settings for expiration date and password, tap Show more. This will make additional setting options visible:
4. Tap the check mark in the upper right corner when you are done with the settings.
5. The download share is created. You can share the download share link (URL) either as a link or in a QR code. Tap Link or QR Code depending on your preferred sharing method.:
6. Under Share Link, select an installed app that you want to use to share the download link (for example, an email app, Skype, or WhatsApp):
7. Send the message with the download link in the selected app to the desired recipient. You can add your own notes to this before sending (e.g. a short description of the download for the recipient).

Elements released for download are marked with the following icon (here outlined in red):

Request files

Through a file request, you can make a data room or folder available for external users to upload files. Users receive a link from you that they can open in their web browser and then use to upload and share files with you.

To create a file request for a data room or folder:

1. Tap ⋮ to the right of the data room or folder for which you want to create a file request:
2. Tap:
3. Settings are displayed for the file request, which you can change if necessary:
   For example, to set an expiration date for the file request, tap Expiration Date, and then select the desired date.
   To remove a set setting, click the X to the right of the corresponding setting.
   If you want to set additional settings for expiration date and password, tap Show more. This will make additional setting options visible:
   Tap the check mark in the upper right corner when you are done with the settings.
4. The file request is created. You can share the link (URL) to the file request either as a link or in a QR code. Tap Link or QR Code depending on your preferred sharing method.:
5. Under Share Link, select an installed app that you want to use to share the file request link (for example, an email app, Skype, or WhatsApp):
6. Send the message with the file request link in the selected app to the desired recipient. You can add your own notes to it before sending (e.g. a short description for the recipient).

Rooms or folders for which a file request has been created are marked with the following icon (outlined in red here):

View, add, edit and delete file comments

View existing file comments

If there are comments for a file, a balloon with the number of comments is displayed below the file:

1. Tap ⋮ to the right of the file whose comments you want to view:
2. Tap Comments:
3. The existing comments are displayed.

Add new file comment

1. Tap ⋮ to the right of the file you want to add a comment to:
2. Tap Comments:
3. Enter your desired comment in the Write comment field below and tap the button with the arrow to the right of the input field to submit the comment.

Edit existing file comment

You can edit only your own comments (that you had written yourself). Comments of other users cannot be edited.

1. Tap ⋮ to the right of the file from which you want to edit a comment:
2. Tap Comments to view the existing comments:
3. Tap ⋮ to the right of the comment you want to edit and tap Edit: Then modify the comment as desired.

Delete existing file comment

You can delete in DRACOON for Android only your own comments (that you had written yourself). Room administrators can delete all comments in their rooms (including those of other users) in the DRACOON Web App.

1. Tap ⋮ to the right of the file from which you want to delete a comment.
2. Tap Comments to view the existing comments:
3. Tap ⋮ to the right of the comment you want to delete and tap Delete.
4. A prompt appears asking if you really want to delete the comment. Confirm this by tapping Delete.

Favorites

Show favorites

Favorites let you quickly access your favorite files and data spaces, even if they are located in deeply nested subspaces, for example.

1. Tap ☰ (if the ☰ button is not visible, swipe inward from the left edge of the screen) and then Favorites:
2. All files, folders and rooms that you have added to favorites are listed and ready for immediate access:
   The star icon next to an item indicates that it is a favorite.

Add item to favorites/remove from favorites

1. Tap ⋮ to the right of the item you want to add to or remove from favorites:
2. Tap Add to Favorites or Remove from Favorites:
3. The element will be added to or removed from the favorites.

View

Show details (properties)

To display additional information (details/properties) about a data room, folder, or file:

1. Tap ⋮ to the right of the element whose properties interest you:
2. In the pop-up menu, tap the Info icon to the right of the element name:
3. A pop-up window appears listing all the details of the item, e.g. file name, location (path), creator, expiration date or classification:

List view/preview images

By default the content of your DRACOON is displayed as a list. You can alternatively switch to preview images (thumbnails), e.g. to get a better overview of a folder with many images through the larger preview images.

How to switch between list view and preview images:

• In the toolbar, tap the button outlined here in red:
  

The preview images are created on your Android device. To create the preview images, image files, for example, must therefore first be downloaded to your device in their original size in the background. Since this can result in larger amounts of data, the generation of preview images is only active for WLAN connections by default. You can change this in the settings by activating the Load preview images via mobile radio option there. Please note that activating this option can place a heavy load on your data quota with your mobile provider.

Sort

By default the contents of your DRACOON are listed alphabetically.
So you can set a different sorting, e.g. to show the last modified or the largest files first and make them easier to find:

1. Tap ⋮ in the toolbar at the very top right.
2. Tap Sort.
3. Tap on the desired sorting:

Filter

By using a filter you can limit the display of files to certain file types. Files that do not match the filter are hidden, making the display of large folders clearer.
How to define a display filter:

1. Tap ⋮ in the toolbar at the very top right.
2. Tap Filter.
3. Tap on the desired filter:

If a filter is active, the Filter active note appears below the title bar with the name of the filter. Tap the X in front of the display to deactivate the filter and list all files again.

Search

With the search function you can quickly locate files, folders and data spaces in DRACOON.

Tap the magnifying glass icon in the toolbar (here outlined in red) to call up the search:


After that the input field Search appears:

As soon as you start typing, your DRACOON will be searched and successively more found items will appear (it may take a while for larger data spaces until the search is completed and all found items have been determined).

• With each character you type, the search is narrowed down further.
• The search starts in the navigation level you are currently in and includes all subordinate data rooms and folders. So if you search in the top level, your whole DRACOON will be searched.
• Case sensitivity is ignored
• To find matches in the middle of a file name, place a * in front of the search term. Example: *customer finds both a file named existingcustomers.docx and newcustomers.pdf (it is not necessary to specify a * after the search term as well).
• Tip: To quickly list all files in the current folder and its subfolders, just type * as a search term.

Create, rename and delete data rooms

Create data room

You can add new elements with the Plus button add to your DRACOON.

When you are in the top level (the data room list), tapping the Plus button immediately brings up the New Room dialog for creating a new top level data room:

Type a name for the new data room in the Room name field and tap OK to create the new data room.

If you are in a deeper level (e.g. within a data room), the following Create menu appears when you tap the Plus button:

To create a child data room here, tap New Room.

• The New Room command is not available if you are in a folder, because data rooms cannot be created in folders. If necessary, switch to the top level of a data room for the command to appear.
• The New Room command is also not available if you do not have rights to create a data room.

Rename data room

To rename a data room, proceed as follows:

1. Tap ⋮ to the right of the room you want to rename:
2. Tap Rename:
3. Change the previous name of the data room and tap OK:

If you do not have the required rights, the Rename command will not be available.

Delete data room

To delete a data room with all its subordinate data rooms and folders, proceed as follows:

1. Tap ⋮ to the right of the room you want to delete:
2. Tap Delete:
3. Confirm the security prompt with OK.

If you do not have the required rights, the Delete command will not be available.

Manage folder

Create folder

To create a new folder:

1. Move to the location in the data room/folder hierarchy where you want to create a new folder. (To do this, tap subordinate items in sequence until you reach the desired location in the hierarchy).
2. Tap the plus button.
3. Tap
4. Specify the name of the new folder and tap Create.

Rename folder

To change the name of an existing folderrs:

1. Tap ⋮ to the right of the folder you want to rename:
2. Tap Rename:
3. Change the previous name of the folder and tap OK.

Copy/move folder

To copy or move a folder together with all its subfolders, proceed as follows:

1. Tap ⋮ to the right of the folder you want to copy/move:
2. Tap Copy or Move.
3. Select the target data room or target folder to which you want to copy or move the folder. The color of the title bar changes to indicate that you are currently selecting a destination:
4. Tap the round button at the bottom right to start copying or moving. As long as the button is still gray and not colored, you are in a place where copying or moving is not possible. In this case, switch to another data room or folder.

Delete folder

To delete a folder along with all its subfolders, proceed as follows:

1. Tap ⋮ to the right of the folder you want to delete:
2. Tap ;Delete:
3. Confirm the security prompt with OK.

Security

For additional security, the Android app offers you the option of setting your own lock code (PIN) for the app. If the app has not been used for some time, although it was open (e.g. in the background), the lock code must then first be entered to regain access to the DRACOON data. The advantage: You can define your own number combination, which is only valid for the DRACOON app and differs from the device lock code.

To enable the app lock code:

1. Tap ☰ and then Settings (if the ☰ button is not visible, swipe inward from the left edge of the screen).
2. Tap Enable App Lock.
3. Type a 4-digit number combination that you want to set as a lock code. Tip: For maximum security, choose a number combination that you only use with the DRACOON app.
4. Repeat the entry for security reasons.
5. The lock code is now activated.

If your device has a fingerprint scanner, you can also unlock the DRACOON app with it without having to enter your app lock code. To do this, tap ☰ (if the ☰ button is not visible, swipe inwards from the left edge of the screen), Settings, and then Unlock with fingerprint.

• You can define after which time of inactivity the lock code is displayed. To do this, tap ☰ (if the ☰ button is not visible, tap the ‍ button at the top left until the ☰ button becomes visible), Settings, and then Automatic lock. There are five intervals from 30 seconds to 30 minutes to choose from.
• For maximum security, you should change the lock code regularly. To do this, tap ☰, tap Settings, and then tap Change lock code.
• If you no longer want to use the lock code, tap ☰ (if the ☰ button is not visible, tap the ‍ button at the top left until the ☰ button becomes visible), Settings, and then Deactivate lock code. You must then enter the lock code again to authenticate yourself as authorized to deactivate.
• If you forget the lock code, you can reset it when you enter it. However, in doing so, all DRACOON-related data (e.g. downloaded documents) will be removed from your device for security reasons and you will have to re-enter the DRACOON access data in the app.